Last updated: September 23, 2026
1. Acceptance of Terms
By creating an account or using NimBill ("the Service"), you agree to be bound by these Terms of Service. If you do not agree, do not use the Service.
2. The Service
NimBill is an invoicing and billing platform for Canadian freelancers and small businesses, operated by Northern System Solutions (Yukon, Canada). We provide tools for creating invoices, managing clients, accepting payments, and tracking billing activity.
3. Accounts
- You must provide accurate information when registering
- You are responsible for keeping your password secure
- You must be at least 18 years old to use the Service
- One account per person or business entity
4. Acceptable Use
You agree not to use NimBill to:
- Send fraudulent invoices or misrepresent your business
- Violate any applicable Canadian or international law
- Attempt to access other users' data or systems
- Reverse engineer, scrape, or abuse the platform
- Send spam or unsolicited communications through the platform
5. Payments and Billing
- Paid plans are billed monthly in Canadian dollars (CAD)
- All plans include a 14-day free trial — no credit card required to start
- You may cancel at any time; your plan remains active until the end of the billing period
- We do not offer refunds for partial months
- Payment processing is handled by Stripe and subject to their terms
6. Accepting Payments From Your Own Clients
NimBill lets you accept card payments from your own clients — through an online pay link, Tap to Pay, or by manually entering a client's card details yourself (for example, from Point of Sale or an invoice). When you do:
- You are solely responsible for obtaining the cardholder's authorization before charging their card, especially when entering it manually on their behalf
- You are solely responsible for complying with applicable card network rules and any laws governing card-not-present transactions in your jurisdiction
- You are solely responsible for any chargeback, dispute, or fraud arising from a payment you collect
These payments are processed by Stripe directly on your own connected Stripe account. NimBill never receives or stores your clients' card numbers, and the money goes directly to you — never through NimBill.
7. Hardware Purchases
NimBill offers physical card-reader hardware (for example, the BBPOS WisePad 3 and WisePOS E) for purchase through the app. When you buy hardware from us:
- We are reselling equipment manufactured by third parties. We do not manufacture it and are not responsible for manufacturing defects beyond helping you file a claim under the manufacturer's own warranty
- Orders are currently fulfilled manually — we place a matching order with our hardware distributor and have it shipped directly to the address you provide. Delivery timelines shown are estimates, not guarantees
- Risk of loss or damage in transit passes to you once the carrier delivers the shipment. If a shipment arrives damaged or never arrives, contact us and we'll assist with the carrier's claims process on a best-effort basis
- Hardware sales are final once shipped, except for manufacturer defects reported within 30 days of delivery. An order that hasn't shipped yet may be cancelled by contacting us
- Hardware purchases are billed separately from your subscription, to the payment method used at checkout
8. Referral Program
NimBill's referral program lets you earn a free month's account credit when someone you refer becomes a paying customer.
- Rewards are issued as a credit toward your NimBill subscription. They have no cash value and cannot be exchanged, transferred, or redeemed for cash
- A reward is granted only after the referred person has been a genuine, paying subscriber for a holding period following their first real payment, so we can confirm the payment wasn't fraudulent or reversed before crediting you
- We may deny, delay, reverse, or reclaim any referral reward — including one already granted — if we suspect fraud, abuse, a disputed or reversed underlying payment, or an attempt to refer your own account
- We may modify or discontinue the referral program, or change reward amounts, at any time
9. Your Data
You own your data. We will not access, share, or use your business data except as needed to operate the Service. You can export your data at any time from Settings, and delete your account and all associated data at any time.
10. Uptime and Service Availability
We aim for high availability but do not guarantee uninterrupted service. We are not liable for any losses resulting from downtime, data loss, or service interruptions. We recommend keeping your own backups of critical invoice data.
11. Limitation of Liability
To the maximum extent permitted by Canadian law, NimBill and Northern System Solutions are not liable for any indirect, incidental, or consequential damages arising from your use of the Service. Our total liability in any matter shall not exceed the amount you paid us in the 3 months preceding the claim.
12. Termination
We may suspend or terminate accounts that violate these Terms. You may delete your account at any time from Settings. Upon termination, your data will be permanently deleted within 30 days.
13. Changes to Terms
We may update these Terms from time to time. We will notify you by email or in-app notice before material changes take effect. Continued use of the Service after changes constitutes acceptance.
14. Governing Law
These Terms are governed by the laws of Yukon, Canada and applicable federal Canadian law. Any disputes shall be resolved in Yukon courts.